579 Waverley Rd
Glen Waverley

Ph: 9802 0152
Fax: 9887 9514

Management Committee

The management of the Pre-school is vested in a Committee consisting of:

President:

• presides at committee meetings, works with the Secretary to prepare agendas, minutes, etc.
• assists Treasurer to prepare budget and financial statements
• co-ordinates activities of the committee
• acts as liaison between staff and committee
• communicates with Dept. Human Services on Kindergarten matters
• acts as Grievance Officer in the Grievance Sub-committee

Vice-President / KPV Representative:

• supports President in their duties when required
• chairs meetings in the President’s absence
• attends KPV meetings when called
• advises Committee about KPV issues

Correspondence Secretary:

• reports on incoming correspondence to committee
• remits outgoing correspondence
• communicates information to parents
• displays posters, brochures, etc. notice board in foyer
• maintains files ad records

Minutes Secretary:

• prepares and distributes agenda one week prior to the relevant meeting
• takes minutes and distributes shortly after the meeting

Treasurer:

• ensures accounts are reconciled with each bank statement
• prepares monthly financial statement to be presented at meetings
• prepares an annual budget
• monitors income and expenditure to ensure a balanced budget
• prepares annual financial reports for auditing and presentation at the AGM

Assistant Treasurer:

• arranges for payment of Kindergarten staff
• ensures receipts are issued and recorded for monies coming in and going out
• ensures income is banked promptly
• ensures invoices are paid punctually
• prepares and distributes Quarterly Superannuation Guarantee Contributions Report

Enrolment Officer:

• records enrolment forms in order of receipt
• issues receipts for any enrolment fees received
• sends out offers of placement for the following year
• liaises with Monash Council’s CES Officer

Extended Hours Officer:

• collects, banks and receipts fees for extended hours
• follows up any overdue payments.

Fees Officer:

• sends out accounts for term fees
• collects, banks and records fees and issues receipts to parents
• follows up unpaid fees as per policy statement

Maintenance Officer:

• receives reports of required maintenance from staff
• purchases any supplies required to complete the tasks
• prepares work schedule and co-ordinates working bees
• opens and closes Pre-school at working bees
• maintains a record of parents participating in working bees
• schedules lawn-mowing roster.

Newsletter Editor:

• notes regular items to be included in publication (e.g. term dates, social events, Directresses’ reports) compiles a list of other report items after each meeting (e.g. other diary dates, working bees, special mentions or requests)
• prepares, copies, collates newsletter for distribution promptly after Committee each meeting

Group Representatives (3):

• plans and co-ordinates approximately one social event per term
• delegates tasks to Committee members assisting in organizing events

The Management Committee also organizes a number of social events throughout the year. These are for the whole family and are a lot of fun. A Bush Dance is held, usually at the end of Term 1, at the kindergarten as a ‘getting to know you’ function. A Sunday visit to Eltham Railway generally occurs later in the year followed by a Family Christmas Party held early in December.

Group Representatives are responsible for organizing social events within their own group. These usually take the form of Morning/Afternoon teas, lunches or dinners and help parents to communication with each other and foster friendships.